If you are delivering a remote synchronous teaching session, or a hybrid class, in Teams,  how do you share your slides? In the early days of Teams meetings, sharing your slides was fraught with difficulties. If you opened your PowerPoint slideshow and shared your screen, how could you keep an eye on what was happening in the meeting at the same time as working through your slides?

PowerPoint Live

There is now a new way of sharing your PowerPoint that make this process much more seamless. PowerPoint Live opens up your slides within your Teams meeting window allowing you to see the chat and who has their hand raised, at the same time as presenting. It allows you to see any notes you have added to your presentation as well.

How to share with PowerPoint live

1. To open your PowerPoint in a Teams meeting using PowerPoint Live, first open the sharing options using the share content button in the top toolbar.
2. Scroll down the sharing options until you see PowerPoint live.
3. If your PowerPoint is listed you can click straight on to the title and it will open in your meeting.
4. If it’s not listed you can select either ‘Browse One Drive’ or ‘Browse my computer’ to find your PowerPoint and open it in the meeting.

Why is my PowerPoint not listed?

Your PowerPoint must be saved online in OneDrive to appear in the list. You must also have recently opened it. The list will show your most recently opened PowerPoints .

What are the advantages of using PowerPoint Live to share my slides in Teams?

You can:

• See the PowerPoint displayed within the Teams window alongside student videos, chat, raised hands and emoji reactions.
• See your presenter notes without students seeing them (if you are projecting your screen in a hybrid class, the face-to-face students will see notes – but there’s an option to hide them).
• Stop and start sharing and resume from where you left off each time you start sharing again.
• Use the laser pointer and annotate slides with pens and highlighters as you present.
• Allow students to move back or ahead on their own view. (You can turn off that ability)
• Include clickable links within slides.

See more about PowerPoint live on this Microsoft article: Introducing PowerPoint Live in Microsoft Teams